1. What are General Purchasing Conditions?
General Purchasing Conditions (GPCs) define the rules for the purchase of products and services provided by your organisation to all or some of your suppliers.
2. Why have GPCs?
The GPCs, aimed at regulating the purchasing rules of your organisation with your various suppliers, contain the rights and obligations of the parties and ensure both your compliance with essential internal rules as well as enhanced legal certainty. Unlike the T&Cs, GPCs are not (or loosely) regulated by French law and therefore allow you, with some reservations, greater freedom in their drafting if the majority of your business is based on French territory. On the other hand, just like the T&Cs, the GPCs must, in order to be enforceable on your suppliers, be submitted to and accepted by them. It happens regularly that the terms and conditions of your suppliers contain contradictory clauses with your General Purchasing Conditions. In the event of incompatible provisions, the latter are considered in many jurisdictions, including French law, to have no effect.
3. LegalUP Consulting’s service
LegalUP Consulting offers complete and personalised drafting or proofreading of your current General Purchasing Conditions. Our assistance will ensure that your GPCs include all the rights and obligations you wish to contract with your suppliers as well as the mandatory information required by specific regulations. We ensure that your GPCs are complete and up-to-date, including the obligations covered by the GDPR.
We also offer to assist you in the implementation of procedures of subscription to your General Terms and Conditions of Purchase by your suppliers as well as the drafting of Special Conditions of Purchase in addition to your GPCs categorised by family of products and services or suppliers.
Finally, the firm can help you to identify the possible contradictory provisions of your GPCs with the terms and conditions of your suppliers, to find the best compromise that is recommended to formalise an ad hoc contractual document to avoid any neutralisation of these documents.
LegalUP Consulting’s service is delivered in three stages, with three calls (telephone or video-conference) allowing a personalised execution adapted to your needs:
First of all, we invite you to book an appointment for an initial call of 15 minutes. Appointments are made via an online calendar which you can access by clicking on the button at the bottom of the page. During this first call, we will present the service offered by the firm, we’ll specify the first documents to send us for the smooth running of the service, and we’ll set a cost estimation that will be confirmed in writing as soon as possible.
We will also take advantage to respond to any eventual questions you may have about the service.
Following the first call, we will send you a quote, a link to make the payment and a letter of commitment that you must return signed by email. Upon receipt of the letter of commitment and confirmation of payment, we will start processing your request. To do this, a second call of 30 minutes will allow us to identify the specific needs of your organisation to deliver a tailor-made service. You may also book an appointment for this second call online, by clicking on the button at the bottom of this page, or via the link we will send you by email following our first call.
After a time period depending on your needs, we will get back to you via email for the execution of the service. You will also receive a link simultaneously which will enable you book an appointment for a third call of 15 minutes during which we will present you the result of our work in a detailed way and will submit you personalised recommendations.